How do I become a merchant?

If you did not merchant at the last Pennsic then you are a new merchant applicant.

Due to limited availability only a few new merchants will be accepted.

On a plain 8.5" X 11" sheet of paper provide the following:

Many times new merchant spaces become available just weeks before the war. Keep in mind you must have enough product to sell for the entire 10 day period.

For proper consideration in the new merchant review, a prospective merchant needs to include more than a business web address. Please include:

Mail the information to:

Merchant Office
Attn: New applicant
111 Currie Road
Slippery Rock, PA 16057

This information will be kept on file. The deadline for receiving new merchant information is May 1.

Merchants are categorized in one of three levels:

* SCA specific: Items that can be documented from 500 - 1650 AD
** SCA related: Items with an SCA context/theme

New merchant applicants selling at the Level 1 category will be considered most favorably followed by levels 2 then 3. Merchandise not falling in the three categories would be given the least consideration. The selection process occurs in May. If you are accepted then you will be notified by phone or email.

When does merchant online registration begin?

This does not apply to new merchants.

Merchants without a working email address will have a merchant application mailed to them after January 1st.

Merchants with a working email address will receive an email notification on January 1st to apply online.

If you have not received your merchant packet by mid-January, please e-mail the Merchant Office at

When is the deadline for submitting my application?


Online registrations must be e-filed (submitted) and have merchant fees paid by March 31, 2017.


Mailed applications and checks must be received one week prior to the online deadline: March 25, 2017.

March 25, 2017 postmarks are unacceptable.

New merchant information must arrive no later than May 1. New merchants who are accepted can receive an application anytime prior to Pennsic.

My membership expires after the deadline. What should I do?

Send in the application and take the membership discount. When you receive your new membership card send a copy to the merchant office or bring it with you at merchant check-in. A newsletter mailing label will also be accepted as proof of membership.

When can I start shipping merchandise to Pennsic?

Tuesday, August 1st 2017. Anything arriving before that date will be turned away. This service is provided to merchants only. Perishables will not be accepted.

What shipping address should I use?

All packages should be addressed as follows:

Your merchant business name
Cooper's Lake Campground
205 Currie Road
Slippery Rock, PA 16057

Please read the information in the rules and regulations sheet for deliveries.

Are gate fees included in my merchant fees?

No, gate fees are separate and paid on arrival at Pennsic. To preregister for Pennsic go to the Pennsic Registration Office.