Pennsic Begins
Friday, July 25th 2014 12:00pm EDT
111 Currie Road, Slippery Rock, PA 16057 | merchantoffice@cooperslake.com
Contact: Cindy Cooper 724-368-9605
Merchant Office | Pennsicwar.org | Land Office | Registration Office | Cooper's Lake Campground

Whether you are a veteran Pennsic merchant or a prospective new merchant, this site will be helpful in answering your questions about the Pennsic Marketplace.

General Information

FAQs

Merchants at Pennsic are by invitation only.

General Information

Marketplace Selling Dates

The Marketplace opens for business on Monday, July 28th 2014 7am. Merchants may begin selling at that time. You must be setup and operational by Saturday, August 2nd 2014 7am. The marketplace closes and all sales must cease by Friday, August 8th 2014 7pm.

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Merchant Selling Hours

Sunrise to 11pm (minimum of 8 hours daily)

All merchants are expected to participate in Midnight Madness during the hours of 8pm to 11pm on Wednesday, August 6th 2014.

During Midnight Madness, shops may be open until 1am on Thursday.

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Tax License Information

All Pennsic merchants must have a Pennsylvania tax license. Apply for the license directly with the Commonwealth of Pennsylvania Department of Revenue. If you have any questions please call the New Castle District Office at (724) 656-3203. They are familiar with this event and are very helpful.

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Advertising in the Merchant Booklet

Over 10,000 people from around the world attend Pennsic. Every person who attends is given an on-site merchant booklet. It is used as a shopping guide and quick merchant reference during Pennsic. It is also used as a contact for merchants outside Pennsic.

Advertising Prices
Inside Cover (limited to first two requests): 7.5" wide X 9.75" high$375
Full page: 7.5" wide X 9.75" high$250
Half page: 3.625" wide X 9.75" high or 7.5" wide X 4.75" high$150
Quarter page: 3.625" wide X 4.75" high$100
Eighth page: 3.625" wide X 2.25" high$50
Class/Demo at Booth Ads
Submission must be a 275 character description or less
$10

All ads are subject to approval by the merchant office. Ads must be camera-ready. A $10.00 setup fee will be charged for ads that have to be corrected or enhanced. May 1 is the deadline to submit ads.

If you are not a merchant at Pennsic and are interested in advertising in the on-site merchant booklet. Send a camera-ready ad (or email a digital ad) and send payment along with your business name, contact person, address, email address and phone number to:

Cindy Cooper
Merchant Office
111 Currie Road
Slippery Rock, PA 16057

Make checks payable to: Cooper's Lake

If your ad is approved you will be contacted by the Merchant Office.

For more information please call (724)368-9605 or e-mail merchantoffice@cooperslake.com.

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Attention caterers and camps hiring caterers

Any camp or camper planning to have outside catered meal service must inform their caterer of the following:

To register and obtain more information, contact the Merchant Office.

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General Liability Insurance Requirements

All merchants are required to provide a certificate of insurance for their business. Insurance requirements must include:

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FAQs

How do I become a merchant?

If you did not merchant at the last Pennsic then you are a new merchant applicant.

Due to limited availability only a few new merchants will be accepted.

On a plain 8.5" X 11" sheet of paper provide the following:

Many times new merchant spaces become available just weeks before the war. Keep in mind you must have enough product to sell for the entire 10 day period.

For proper consideration in the new merchant review, a prospective merchant needs to include more than a business web address. Please include:

Mail the information to:

Merchant Office
Attn: New applicant
111 Currie Road
Slippery Rock, PA 16057

This information will be kept on file. You will receive a postcard informing you of your status. The deadline for receiving new merchant information is May 1.

Merchants are categorized in one of three levels:

* SCA specific: Items that can be documented from 500 - 1650 AD
** SCA related: Items with an SCA context/theme

New merchant applicants selling at the Level 1 category will be considered most favorably followed by levels 2 then 3. Merchandise not falling in the three categories would be given the least consideration. The selection process occurs in May. If you are accepted you will receive an application in the mail. If you are not accepted you will receive a letter stating so.

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When do merchant applications get mailed?

This does not apply to new merchants.

Merchants without a working email address will have a merchant application mailed to them after February 1st.

Merchants with a working email address will receive an email notification on February 1st to apply online (optional), or print out and mail the Pennsic Merchant Application.

If you have not received your merchant packet by mid-February, please e-mail the Merchant Office at merchantoffice@cooperslake.com.

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When is the deadline for mailing back merchant applications?

DEADLINE FOR RECEIVING MERCHANT APPLICATIONS AND PAYMENT OF MERCHANT FEES

Online registrations must be e-filed (submitted) and have merchant fees paid by March 31, 2014.

OR

Mailed applications and checks must be received one week prior to the online deadline: March 24, 2014.

March 31, 2014 postmarks are unacceptable.

New merchant information must arrive no later than May 1. New merchants who are accepted can receive an application anytime prior to Pennsic.

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My membership expires after the deadline. What should I do?

Send in the application and take the membership discount. When you receive your new membership card send a copy to the merchant office or bring it with you at merchant check-in. A newsletter mailing label will also be accepted as proof of membership.

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Can I make a copy of the merchant application?

No, with one exception. You may only make copies for your shared space applicants.

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When can I start shipping merchandise to Pennsic?

Monday, July 28th 2014. Anything arriving before that date will be turned away. This service is provided to merchants only. Perishables will not be accepted.

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What shipping address should I use?

All packages should be addressed as follows:

'Your merchant business name'
Cooper's Lake Campground
205 Currie Road
Slippery Rock, PA 16057

Do not include quotation marks. Please read the information in the rules and regulations sheet for deliveries.

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Are gate fees included in my merchant fees?

No, gate fees are separate and paid on arrival at Pennsic. To pre-register for Pennsic go to the Registration Office web page.

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