Local and out of area business links

Merchants from last Pennsic

Marketplace selling dates
Merchant selling hours
Tax License information
Advertising in the Merchant booklet
Attention caterers and camps hiring caterers
General Liability Insurance requirements

Merchant FAQ’s

Marketplace selling dates
The Marketplace opens for business on Tuesday, July 29^th 2008. Merchants may begin selling at that time. You must be set-up and in operation by Sunday, August 3^rd 2008. Merchants may stop selling and close any time after Friday August 8^th at 7:00 PM.
The marketplace closes and all sales must cease by Saturday, August 9^th 2008 at 3:00 PM.

Return

Merchant selling hours
Bazaar merchants: 11:00 AM to 7:00 PM Daily
All other merchants: Sunrise to 11 PM (minimum of 8 hours daily)
All merchants are expected to participate in midnight madness during the hours of 8:00 PM to 11:00 PM Wednesday August 6^th 2008

During Midnight Madness, Wednesday August 6 Shops may be open until 1:00 AM Thursday

Tax License Information
All Pennsic merchants must have a Pennsylvania tax license.
Apply for the license directly with the Commonwealth of Pennsylvania Department of Revenue.
If you have any questions please call the New Castle District Office at (724) 656-3203. They are familiar with this event and are very helpful.

Return

Advertising in the Merchant booklet
Over 10,000 people from around the world attend Pennsic. Every person who attends is given an on-site merchant booklet. It is used as a shopping guide and quick merchant reference during Pennsic. It is also used as a contact for merchants outside Pennsic.

Advertising prices
Full page: 7 1/2" wide X 10"	$250
Half page: 7" wide X 5" high or 3 2/3" wide X 10" high	$150
Quarter page: 3 5/8" wide X 4 7/8" high	$100
Business Card: 3 2/3" wide X 2 3/8" high	$50

All ads are subject to approval by the merchant office.
Ads must be camera-ready.
A $10.00 set-up fee will be charged for ads that have to be corrected or enhanced.
May 1 is the deadline to submit ads.

If you are not a merchant at Pennsic and are interested in advertising in the on-site merchant booklet. Send a camera-ready ad (or email a digital ad) and send payment along with your business name, contact person, address, email address and phone number
Mail to:

Cindy Cooper
Merchant Office
111 Currie Road
Slippery Rock, PA 16057

Make check payable to: Cooper's Lake

If your ad is approved you will be contacted by the merchant office

For information please call (724) 368-9605 or e-mail Merchantoffice@zoominternet.net

Return

Attention caterers and camps hiring caterers
Any camp or camper planning to have outside catered meal service must inform their caterer of the following:

• The caterer must be registered with the Merchant Office before July 1.
• The caterer must operate with a food license issued by the PA Department of Agriculture.
• Caterers who are not registered with the Merchant office will be turned away at the gate

To register and obtain more information, contact the Merchant Office

Return

General Liability Insurance requirements

All Merchants are required to provide a certificate of insurance for their business.

• Insurance Requirements must include
• Additional Insurance Endorsement naming:
  Cooper Lake Farms, Inc
  205 Currie Road
  Slippery Rock, PA 16057
  (The endorsement must be written exactly as shown above)
• Each occurrence limit $1,000,000.00
• General Aggregate $2,000,000.00

Return

How do I become a merchant?
If you did not merchant at the last Pennsic you are a new merchant applicant

On a plain 8.5x11 sheet of paper provide the following:

• Your business name
• Your legal name
• Your mailing address and phone number
• Brief overview or catalog of the merchandise you will be selling
• The latest time period you could be contacted about acceptance and still be able to merchant
• 4–5 months
• 2-4 months
• 2-4 weeks

For proper consideration in the new merchant review, a prospective merchant needs to include more than a business web address. Please include:
• A letter describing involvement within the SCA
• Photographs or color copies of merchandise (and pavilion if applicable)
• Catalog or description of merchandise that would be sold at Pennsic

Mail the information to:
Merchant Office
Attn: New applicant
111 Currie Road
Slippery Rock, PA 16057

This information will be kept on file. You will receive a postcard informing you of your status
The Deadline for receiving new merchant information is May 1^st

Merchants are categorized in one of three levels:

Level 1: Artisan’s making/selling only SCA specific*, hand-made items
Level 2: Merchants making/selling only SCA specific* items
Level 3: Merchants making/selling only SCA specific* or SCA related** items

New merchant applicants selling at the Level 1 category will be considered most favorably followed by levels 2 then 3. Merchandise not falling in the three categories would be given the least consideration.
The selection process occurs in May. If you are accepted you will receive an application in the mail. If you are not accepted you will receive a letter stating so

Return

When do merchant applications get mailed?
This does not apply to new merchants

January 31^st

If you have not received your merchant packet by mid-February, please E-mail me Merchantoffice@zoominternet.net

Return

When is the deadline for mailing back merchant applications?
Applications must be postmarked no later than March 31^st 2008 (returning merchants)
Postmarks after that date will be declined and returned
New merchant information must arrive no later than May 1^st
New merchants who are accepted can receive an application anytime prior to Pennsic.

Return

My membership expires after the deadline. What should I do?
Send in the application and take the membership discount. When you receive your new membership card send a copy to the merchant office or bring it with you at merchant check in. A newsletter mailing-label will also be accepted as proof of member ship

Return

Can I make a copy of the merchant application?
No, with one exception. You may only make copies for your shared space applicants

Return

When can I start shipping merchandise to Pennsic?
Monday July 28^th. 2008. Anything arriving before that date will be turned away. This service is provided to merchants only

Perishables will not be accepted

Return

What shipping address should I use?
All packages should be addressed as follows:

'Your merchant business name'
Cooper’s Lake Campground
205 Currie Road
Slippery Rock, PA 16057

Please read the information in the rules and reg sheet for deliveries

Return

Are gate fees included in my merchant fees?
No, gate fees are separate and paid on arrival at Pennsic.
To pre-register for Pennsic go to the Registration Office web page

Return